The director of a payroll processing company has been disqualified for 7 years after failing to ensure the company kept proper books and records.

On 4 January 2016 John Thomas Hanbury was appointed a director of Crownsbury Limited, before the company operated a payroll processing bureau, which it had not done prior to his appointment.

However, the company entered into Administration on 18 July 2016 and the Insolvency Service?s subsequent investigation found that between 4 January and 18 July 2016, John Hanbury failed to ensure Crownsbury maintained and/or preserved adequate accounting records.

He also failed to deliver adequate accounting records to the Joint Administrators when required to do so. As a result, it has not been possible to verify what the company?s income and expenditure was after 3 May 2016 ? the date its bank account was closed.

Further investigations found that it was not possible to determine the reason for receipts totalling ?7,849 received between 24 March 2016 and 8 April 2016 into Crownsbury?s bank account from a connected company, of which John Hanbury is a director, as well as determining the reason for a receipt of ?520,000 into Crownsbury?s bank account on 15 April 2016.

There were numerous other payments out of the company?s bank account for which no proper explanation or verification could be found.

As a result, on 7 August 2018, the Secretary of State accepted a disqualification undertaking from John Hanbury, after he did not dispute that he failed to ensure the company maintained and/or preserved, or alternatively following administration, deliver up adequate accounting records to the Joint Administrators.

His ban is effective from 28 August 2018 and lasts for 7 years.

Anthea Simpson, Chief Investigator for the Insolvency Service, said:

Directors have a duty to ensure their companies maintain proper accounting records, and, following insolvency, deliver them to the office-holder in the interests of fairness and transparency.

Without a full account of transactions it is impossible to determine whether a director has discharged his duties properly, or is using a lack of documentation as a cloak for impropriety.